May 17, 2010

ATTENDEES

Shirley Saulsgiver, Bud Saulsgiver,

Bill Dietrich, Nan Osbon, Brien Mill.

Annette Smith arrived at 6:20 pm.

Chad Bogart arrived at 7:20 pm.

Meeting called to order by Bill Dietrich, Vice President, at 6:00 pm.

MINUTES:

There was a motion to approve last month's minutes by Bud Saulsgiver, and seconded by Shirley Saulsgiver, and so passed by the Board.

TREASURERS REPORT:

The Treasurer's report was passed around by Chad.  There was a motion by Bill Dietrich, and seconded by Nan Osbon, to accept the Treasurer's report. It was so passed by the Board.  The balance of the checkbook, as of 5/15/10, is $3,144.45.  The Money Market is $7,188.57. 

Chad also reported that the CT-12 for Oregon Dept of Justice and the 990EZ have been filed.  There was an article in the newspaper that discussed a new form that non-profits were going to have to file. Chad was given the article and will look into it.

BILLS:

There were no bills presented to be paid.

OLD BUSINESS:

The shirts should be on their way.  Bill had a sample of the hats.  The Board agreed that the white stitching on the blue hat was the way to go.  Bill said he will get back with the company, and we should have them by Friday.

Rhody Days:  Brien will be pulling the float. We will put the banner on the front of his truck.  All those who are riding on the float will get their own costumes.  Shirley and Bill will get Rhodys. Annette will try to get some as well.  We will meet at 8:00 am.  Annette will find out our number and where, and she will email everyone.

Scholarships: Bill and Shirley will be there Tuesday evening, the 25^th, to present the scholarships and get pictures.  Annette reminded them to please get the names for our records.

NEW BUSINESS:

No new business was brought up.

ICE MACHINE: 

The contracts with Mike Slover and Brien Mill have been signed.  Brien needs blueprints so he can see what is needed for the stairs. He will get what Bud has.  There will probably be a need for an Engineer to sign off on the stair blueprints. Brien and Bud will take care of that.  Brien has some donated steel that he can get started on, as long as it fits into what Mike needs.

The bid that Mike Slover put in for his part is $2,800 over the grant funding.  This had been discussed by phone with Board members. There was a motion by Bud Saulsgiver, and seconded by Brien Mill, to take those funds out of the Money Market, if necessary, and it was so passed by the Board.

There was discussion about donating the Ice Machine to the Port so they will run it.  There is general agreement with this, and the Port has expressed interest in doing this.  The concerns brought up about this, though, are operation and maintenance of the Ice Machine. Brien volunteered to be part of this. There is concern about managing the price of the ice to keep it reasonable and competitive with other Ports. There is also concern over liability.

Will the SFA be liable for anything once it is turned over to the Port? Should the SFA get some kind of percentage of the income to continue on with any other projects we decide to take on?  Finally, to be sure that the Port assumes responsibility for the loan the SFA now has, in regards to the machine.

The meeting was adjourned at 7:49 pm by Bill Dietrich

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Meetings are now held on the 3rd Monday of each month at 6:00 pm

Nazarene Church

1536 12th Street

Florence, Oregon

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Member - Florence Area Chamber of Commerce

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